Photographs

The University has designated photographers. These are the only ones allowed to fully capture these moments. Friends and relatives will be allowed to take photographs from their seat assignments – not in the aisles.

 

The University gives each graduate a complimentary picture capturing him/her receiving the degree/diploma from the President. These pictures will be available electronically and can be downloaded from the website, once they have been posted.

Pictures to be taken with dignitaries after the main events require that you have your photographer ready and waiting. He/she may not keep the parties waiting.

 

“Reminder … The Records Office will be closed on the Monday following the graduation weekend.”

Approaching the Platform and Collecting the Degree

 

Undergraduate and Master’s Candidates

When prompted/instructed by the Dean of the College/School to stand and approach the platform, all graduands of that department/group stand at the same time and proceed single file to the platform, leaving the row from the right side (when facing the platform)

  • Approach the platform and hand your name card to the person reading the
  • names.
  •  After your name is called, proceed to take your degree/diploma from the

   President and shake hands with him and all persons standing with him.

  • When presented with your degree/diploma, take it in your left hand and
  • shake hands with your right. Please use a firm hand shake.
  • Continue across the platform and return on the left side, in the same row.
  • If you are not called to the platform to receive your degree and thus are still

 seated, please move down to accommodate those that are returning to

 your row.

  • After your entire department/row has been called to receive degrees, you
  • will be back in your original seat.

Doctoral Candidates

When prompted by the Dean of the College/School Dean to stand and approach the platform, all graduands of that department/group stand at the same time and proceed single file to the platform -- leaving the row from the right side (when facing the platform)

 

• Approach the platform and hand your name card to the person reading the names.

• After your name is called, with your doctoral hood on your left arm, approach your College/School Dean and when prompted to do so, hand over the hood to

  facilitate the hooding ceremony.

• After being hooded, proceed to take your degree from the President and shake hands with him and all persons standing with him.

• When presented with your degree, take it in your left hand and shake hands with your right. Please use a firm hand shake.

• Continue across the platform and return on the left side, in the same row.

• If you are not called to the platform to receive your degree and thus are still seated, please move down to accommodate those that are returning to your row.

• After your entire department/row has been called to receive degrees, you will be back in your original seat.

 

• Doctoral  degree candidates are hooded by NCU faculty, who should either be the College Dean or the department chair and the candidate’s  committee chair or another designated member of the candidate’s dissertation committee, who have earned a doctoral  degree.  Candidates who do not have a faculty mentor will be hooded by the University Commencement Marshal.  Only members of the Northern Caribbean University faculty may hood doctoral candidates.

Wearing the Academic Regalia

 

 

Ladies are advised to wear comfortable shoes and choose carefully the height of their heels since they will be standing for long periods and will be ascending and descending stairs. Skirts/Dresses worn under the regalia should be no longer than mid-calf. N.B. Black footwear is required for the Commencements on Sunday (morning and afternoon).

All are requested to be modestly clad. Ladies are advised to firmly

secure their mortarboards/caps.

• Undergraduates Candidates **

Bachelor Degree - The mortarboard/cap is worn level with the sharper point to the centre front, the tassel on the right side and switched to the left after the conferral of degrees. The hood is looped around the neck and hung down the back with the colours of the institution turned out at the back;( personnel will be available to assist you. No corsages, brooches or pins are to be worn on the regalia. Honour cords (where applicable) will be worn around the neck and hang down the front to the regalia. (see video clip)

 

Associate Degree -The mortarboard/cap is worn level with the sharper point to the centre front, the tassel on the right side and switched to the left after the conferral of degrees. The white collar is securely fastened to the collar of the robe; (personnel will be available to assist you). No corsages, brooches or pins are to be worn on the regalia.  Honour cords (where applicable) will be worn around the neck and hang down the front of the regalia.

 

Master’s Candidates **

The mortarboard/cap is worn level with the sharper point to the centre front, the tassel on the right side, and switched to the left after the conferral of degrees. The hood is looped around the neck and hung down the back with the colours of the institution turned out at the back; personnel will be available to assist you. No corsages, brooches or pins are to be worn on the regalia. Females will wear short-sleeved clothing under their robes.

 

• Doctoral Candidates **

Each candidate will carry his hood over his left arm; when his name is called he will approach the platform, present the hood to his advisor for the hooding ceremony in preparation for the conferral. No corsages, brooches or pins are to be worn on the regalia.

 

Conferral of Degrees:

 

• Doctoral Degree

    Once the doctoral candidate has been hooded, he/she is deemed to have been conferred with the doctoral degree for which he/she read.

• Masters and Undergraduate Degrees

    When prompted to do so by the President, all the Masters and Undergraduate candidates stand.

    At the appropriate time, as instructed by the President, graduates shift their tassels from right to left.

 

Collection of Degree Instrument

 

  • Graduands who complete their programme at the end of the Spring semester and for whom all the grades are entered by the deadline date for the entry of the Spring 2017 grades (by May 22, 2017), may collect their degrees beginning August 31, 2017.
  • Graduands who complete their programme at the end of the First Summer Session 2017 and for whom all grades are entered by the 21st July, 2017, may collect their degrees beginning September  8, 2017.
  •  
  • Visit the University Records Office with your NCU student identification or a valid identification. (see timelines for pickup)
  •  
  • Reminder, you must get financial clearance in order to collect your degree. Click here to download the form, complete the form and have it signed by Student Finance before coming to the Records Office to collect your degree.

Collection of Degree Instrument for Students Graduating in Absentia

 

When graduating in absentia you may obtain your degree instrument by choosing one of the following options:

 

  • You may send another individual to collect it on your behalf. That individual must provide a Degree Pickup Letter of Authorization from you that must include the following (i) the name of the individual to whom the degree is to be released (ii) your student identification number, (iii) degree earned and (iv) your original signature (N.B. faxed or otherwise electronically sent copies will not be accepted). The authorized individual must also provide suitable identification (see timelines for pickup).
  •  
  • You may send an email from your NCU assigned email address to the University Registrar at  registrar@ncu.edu.jm, advising that another individual is authorized to collect the degree on your behalf. That email  from you must include the following (i) the name of the individual to whom the degree is to be released (ii) your student identification number, (iii) degree earned and (iv) your original signature (N.B. faxed or otherwise electronically sent copies will not be accepted). The authorized individual must also provide suitable identification (see timelines for pickup).

 

A Degree instrument is only available to those who have been conferred. Otherwise, you have the option to request a letter of completion  (if you have financial clearance) or a status letter from the Registrar’s office confirming the academic requirements you have met.

Do’s and Don’ts re Storage of Degree Instruments

 

  • Do store your degree instrument in a safe place which is moisture-free
  • Do keep your degree instrument flat; don’t roll the document
  • Do keep the degree instrument in the degree case, but ensure that the face of the degree is covered with a soft cloth so that the print will not adhere to the degree case
  • Don’t laminate your original degree instrument.  If you wish, photo-copy the document and laminate the photo-copy
  • Don’t deface the degree instrument

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